Hiring Now! HR Adviser and HR Administrator

Hybrid Working – Aberdeen, Edinburgh or Glasgow office base

Full or Part-time roles –open to discussing 3 or 4 days/week

Company Profile

Our story began in 2014. Having built a successful HR career within high growth tech companies, and with a passion for technology and innovation, our Founder Lisa Thomson had a vision to deliver pragmatic and
commercial HR support tailored perfectly to the needs of early stage and high growth businesses.

AAB People is a fast-growing consultancy working exclusively with entrepreneurial start-up and scaleup
businesses. Our flexible support enables businesses to scale to their full potential through the attraction, retention and development of key talent.

We recently announced that we have become part of Anderson Anderson & Brown LLP and we are excited to be accelerating our growth with immediate plans to hire in Edinburgh, Glasgow and Aberdeen. You can find out more information on the acquisition announcement and our growth plans here.

We are exceptionally proud of our client base and are a trusted HR partner to some of the most innovative and high growth investor backed businesses in Scotland and beyond.

We operate a range of flexible working patterns and are proud to be an inclusive and values driven organisation with a fantastic team, and portfolio of innovative clients.

We are a values-driven organisation and pride ourselves on working practices which demonstrate this. Trust, Empathy and Equality are at the heart of everything we do.

The Opportunities

Due to continued expansion and recent internal career progression and promotions within our team, we are now recruiting for both a HR Adviser and a HR Administrator to join our welcoming and purpose driven HR team! Please read the detailed job descriptions below and details of how to apply and please get in touch with any questions…….

HR Adviser (salary £22,500 FTE, can be based Aberdeen, Edinburgh or Glasgow with hybrid working)

Key Areas Of Responsibility Will Include:

In this varied role you can expect to be working on the following tasks and duties as the main focus of your days:

• HR record keeping and systems administration
• Provide HR administration support to clients relating to each stage of the employment lifecycle
• Manage client HR administration systems and reporting
• Collate and prepare market and benchmarking data and reports
• Recruitment administration – advertising, managing response, candidate communications, interview
arrangements, initial screenings
• Contract and offer letter preparation
• Referencing and pre-employment checks
• Onboarding and induction process coordination – record keeping and management on behalf of clients
• General administrative support to the HR Consultancy team and fulfil client project needs
• Prepare documentation on behalf of clients to support internal processes such as appraisals, probation,
absence management, employee relations cases, benefits administration, leaver processes
• Monitor client HR inboxes and respond to or escalate support queries as required
• Occasional note taking support to consultants and clients during formal HR meetings and workshops
• Diary coordination and support for HR consultants
• Coordinate, track and monitor training activities and records management
• Support leaver processes, exit interviews and coordination
• Prepare, review and refresh template client toolkits and documentation
• Represent AAB People externally at events and on social media, and act as ambassador to support
marketing and sales activities and business growth.

Requirements

As a small company, we require our team members to be open to getting stuck into a wide range of tasks and possess a real can-do attitude. A willingness and motivation to turn your hand to a variety of projects is essential!

To be successful in this role, you will be able to demonstrate the following skills, experience and qualities:

• Highly organised, diligent and with strong attention to detail.
• Effective people skills – builds trust, rapport and confidence with clients and internally within the AAB People team – demonstrates integrity to build trust and strong relationships.
• Discretion and an awareness and understanding of strict confidentiality requirements.
• Forward thinking and innovative approach – curious and outward-focused, constantly looking to improveand develop tools, processes and solutions.
• Responsive and client-focused – recognises the importance of facilitating an excellent client experience
and representing the AAB People brand externally.
• Remains calm and clear-headed under pressure, capable of balancing multiple tasks and prioritising
effectively.
• Solution-focused and flags potential problems or concerns promptly with proposals for resolution.
• Committed to continuous improvement and ongoing learning and personal development.

This is a fast-paced role in a growing company and the above list of tasks and responsibilities is not exhaustive.

As a member of our team you will have the opportunity to be involved in a broader range of activities than those described above, and to develop your HR, client facing and consultancy skills.

This role offers an ambitious individual fantastic scope to learn and progress.

HR Administrator (salary £20,000 FTE, can be based Edinburgh or Glasgow with hybrid working)

Key Areas Of Responsibility Will Include:

To support the effective running of our day-to-day operations, we are now seeking a highly organised
HR Administration Assistant to join us to support with our internal operations and HR consultancy tasks. This role will have responsibility for a variety of areas including HR support, database management and client communications.

The role is ideally full time (37.5 hours per week) and presents an exciting opportunity to join our close-knit team of HR consultants and this role will be pivotal to ensuring the smooth running of our day-to-day administrative activities, enabling our team of HR consultants to focus on client facing delivery and supporting our internal business operations.

This role will undertake internal activities within the company as an active behind-the-scenes partner. We are looking for someone who enjoys taking ownership of tasks, who is highly organised, diligent and demonstrates great attention to detail, and is financially numerate. We want someone who is comfortable following documented processes and takes pride in delivering a high standard of work.

You will be an excellent communicator, enjoy working in a standalone role as part of a wider team, and have a confident, can-do attitude.

Key Tasks:

• General internal administration and records management
• General administrative support to the HR Consultancy team to fulfil client needs
• Database and systems management including to HRIS
• Recruitment administration – advertising, managing response, candidate communications,
interview arrangements, initial screenings
• Onboarding and induction process coordination – record keeping and management on
behalf of clients
• Referencing and pre-employment checks
• Occasional note taking support to consultants and clients during HR meetings and
workshops
• Diary coordination and support for the team including meeting scheduling
• Prepare, review and refresh template client toolkits and documentation
• Special projects or research
• Preparing and tracking communications to clients
• Monitoring shared inboxes
• Represent AAB People externally at events and on social media, and act as ambassador
to support marketing and sales activities and business growth

Requirements:

As a small company, we require our team members to be open to getting stuck into a wide range of tasks and possess a real can-do attitude. A willingness and motivation to turn your hand to a variety of projects is essential!

To be successful in this role, you will be able to demonstrate the following skills, experience and qualities:
• Able to work independently and as part of a team
• Interest in HR/People Operations/Talent Acquisition
• Positive, can-do and solutions focused approach
• Eager to learn
• Highly organised, diligent and with strong attention to detail
• Discretion and an awareness and understanding of strict confidentiality requirements

Benefits of working for us

We offer a range of flexible working patterns to suit individual circumstances. We operate a hybrid working model and trust our team to manage their working location and pattern.

AAB People actively supports employees professional and personal development with access to ongoing training and learning opportunities.

We are offering competitive salaries as noted above (pro rata to part time working hours) and a benefits package including pension, private medical and dental care, life cover and a generous holiday entitlement.

To Apply

If either of these above roles are of interest and you would like to be part of our exciting growth journey, please send a detailed CV and covering letter to careers@aabpeople.com

Please tell us why you would like this role, how your experiences matches the requirements and what added value you could bring to our team.

At AAB People we recognise the value of a diverse team and we encourage applications from people with varied experiences, perspectives and backgrounds.

All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, disability, or age.

Successful candidates must be eligible to work in the UK.